Implementing Daily Huddles to Improve Team Communications and Operations

Implementing Daily Huddles to Improve Team Communications and Operations

Does your team struggle with their priorities, knowing what we need to start doing, stop doing, and continue doing? Scrum meetings have been a part of software development for many years to help keep projects on a path forward, remove roadblocks, and set the stage for the work to be completed. These types of meetings run in a similar format can be essential to ensuring that your team stays on track and provides improved communications to not only management but the team as well. Running a huddle meeting takes efficiency and structure, here are some tips to conducting successful meetings:

  • These meetings should be limited to no more than 30 minutes a day.
  • The team lead or manager should conduct the meetings and take notes for actions.
  • Focus your meetings on what should we be doing today, planning, sharing knowledge on those topics, and understanding any roadblocks that may need to be cleared.
  • Try not to get into the weeds but maintain a high-level view of work efforts or projects in progress.
  • Ensure your team understands to come prepared to every meeting to discuss their workload, questions, or roadblocks for the day.
  • As a team lead:
    • Set an agenda for each call and identify key items for discussion.
    • Be ready to reprioritize tasks when necessary.
    • Set the cadence for the meeting. Ensure the team is focused on important topics and not minutia.
    • Be prepared to discuss items on a critical path for a project.
  • Everyone should have a voice at these meetings, often conducting a round-robin approach and limit each participant’s time to 2 – 3 minutes.
  • Use video if possible, these meetings often serve a dual purpose and can assist in team building.

 

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Laura LiVecchi is an ECM Project Manager at Adaptive Solutions. In this role, she leads a team of 5 members consisting of ECM engineers, designers and trainers. She has extensive experience working on a variety of projects including DMS conversions, upgrades, integrations on-premise and in the cloud, RMS conversions, upgrades, and integrations, and Information Governance policy development and implementation.

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